A thank-you email can help you maintain long-term loyalty from customers and increase the likelihood of customer referrals. The GDPR regulations mean you need to be extra careful about how you email people and store their information. P.S. The majority of ticket sales tend to happen right after the announcement or right before the event. In fact, 54% of email recipients now open on mobile first. Learn more on our organiser page. A thank you email is simply an email that shows your appreciation for those who’ve attended your event. Sample Thank You Email* Re: Thank you. You’ll get a good idea of where you can improve next time. For Emma’s Marketing United conference, we follow up the day after we wrap with the post-conference video recap, some valuable takeaways, and our attendee survey. 15 Types of Thank you email examples for registering, ordering, booking, subscribing, paying, attending, signing up, etc. All Rights Reserved. When you email, you can connect with the hiring team much more quickly and influence their decision before they complete the hiring process. Do not worry though, if you do not want to write, you can always refer to a few meeting email samples found in this article. Finally, if you’re directing recipients to a landing page, make sure that page is mobile-friendly, too. Hello Ryan, With the huge success of our last inter-college sports meet, we want to thank each one of the participants for turning out in huge numbers for making it a success. . Plus, thank you emails generate a staggering 42% open rate on average. First, keep it short – research shows that emails with subject lines of 41 characters (6/7 words) or less have the best open rates. An example might be sending a different type of content based on what a person has previously read. Your subject line is the first thing a recipient sees when they glance at their inbox — meaning, it needs to grab their attention and make them want to open your message. When it comes to thanking someone for attending your event, you get a little more of a buffer but you should still send within three months. For all your other sends, including a compelling GIF in your email can be a great way to grab subscriber attention and boost sales during the down period. And according to BlueHornet, 70% of consumers will delete an email that doesn’t render properly on their device. Keep a ‘thank you email to attendees’ template to hand so that you can send it out the day after the event, while it’s still fresh in your guests’ minds. In the presented template, for instance, organisers didn’t miss the chance to make a lucrative post-event offer, present wrap-up materials, and advertise their next event. It’s [your name] and we met yesterday at [name of career fair or business where it was … The event was way above our expectations and all the guests present at the event were more than happy. This is a guest post from McKenzie Gregory of Emma. One sentence saying you have more events in the pipeline, and inviting them to sign up for your newsletter or follow you on social media for more. Sample #1. Infographic: Americans Would Rather Be Known for Their Experiences Than Possessions, The 10 Best Ways to Promote Your Event Online. : if you want to encourage donations, it’s crucial to finish the thought and maintain a connection with attendees after you’ve engaged with them in person. An email to say thank you after an event in Asia is a letter of thanks that is written when one person or party wishes to express appreciation to another. You can find this information easily if you collected business cards during the event. Sign off – how you say this is reflective of your brand personality, so go with something conversational like ‘Hope to see you next time,’ or opt for a more formal ‘Best regards’. This way, the receiver will know what the letter is about. Past attendees may not want to be able to return in the future, so allow them to self-select to ensure you’re getting the right message to the right people. So, how can you make your event emails more engaging? When you’re selling tickets or gathering RSVPs for your event, it’s … Sample Event Thank You Email To: colinmick@tm.com Subject: Thank you for arranging the event Dear Mr. Colin Jackson, I am writing on behalf of my company, New Fabrics, to thank you for arranging such a wonderful seminar. You’re not seeing GIFs everywhere because they’re trendy: You’re seeing them because they work. Many event promoters put a ton of time and effort into their … Although reasons for an event may vary, you can always start by saying, “Thank you for coming to my event; Thank you for the award; Thank you for all your presents…” To help you get started, here are six examples from Emma clients that showcase how to do event emails right. In order to make next year’s conference even more successful we request that you fill out this post-event survey. Interview Thank-You Email Example . Another great way to fill the time between your announcement and the actual event? If event attendees didn’t opt in to receive communications from you, then you can’t email them to say thank you – so even if they gave you their business card, you can’t just add them to your mailing list. Thanks again for a great week! Post-event thank you email template Takeaway: It might seem odd, but post-event thank you emails are usually the most informative in your whole campaign. That means it’s important to optimize your email marketing strategy for engagement, not just conversion. Your attendance contributed to our success. The first step in writing a thank you email after a career fair is determining who to send it to. Eventbrite is a global ticketing and event technology platform, powering millions of live experiences each year. Most recruiters will offer you a card that contains their name, phone number and email address. Quiz: Are You Charging the Right Price for Your Event? We truly appreciate your support. send emails that don’t render on a small screen! Many sales reps approach thank you follow-ups … Many event promoters put a ton of time and effort into their promotional emails, then neglect their post-event communications. In the modern inbox, it can be difficult for your event emails to stand out. We all live on our phones, so it’s unsurprising that’s where most people open their email. You’ll also want to include a big, tappable CTA button and only use text that’s 14px or larger. McKenzie Gregory is the content marketing manager at Emma. For Emma’s Marketing United conference, we follow up the day after we wrap with the post-conference video recap, some valuable takeaways, and our attendee survey. Thank-you letters are letters written to politely acknowledge a gift, service, compliment or an offer. You can, however, contact them and ask if they’d like to sign up to receive emails. Send us any conference photos you may have. Here are a couple example thank you notes you can use to build your own perfect letter. We’re also here for any questions you may have. And get inspiration for your thank you email subject line. to your list, asking them to opt into future communications if they still want to hear from you. Be sure to indicate whether the events are open to nonmembers in case they want to bring that same friend.] It’s what people see first, and helps them decide to click through or not. Not only will it make your sponsors happy, it will provide value to attendees by making them aware of helpful products or services that will be at your event. To help you get started, here are six examples from, Event email example #1: The mobile-friendly example: The Tennessee Titans. Note how they use this as an opportunity to remind attendees to fulfill their pledged donation, too. Keep your message brief but still memorable. We thank you in advance for your comments and suggestions and we assure you that each will be given consideration so that future conferences and events will be even more of … Otherwise, they will likely skim over it and miss any important points you are trying to make. Writing an effective thank you letter takes only minutes and can have a powerful impact on your relationship with your customers. Try to keep your sentences short and use lots of line breaks for easy readability. This example from Yoga in the Field showcases how to promote a sponsor while still keeping the imagery and messaging relevant to the event. This applies especially in. Simply put, these are letters you write to express your gratitude and appreciation for someone's thoughtful actions. You’re not seeing GIFs everywhere because they’re trendy: You’re seeing them because they work. Personalize it. Depending on your brand, you might want to throw in a few witty asides too. Segment your list. If you want to ask for feedback. This is vital to preserve your sender reputation and avoid deliverability issues (aka, landing in the dreaded spam folder). Your post-event email is your best opportunity to thank attendees for their time, follow up with any promised content, and ask for. Your event wouldn’t be possible without your sponsors, so show them some love with a dedicated email to attendees. The ___ wouldn’t have been the same without you. If you are experiencing difficulty in your business or you have a new … 3 Best Thank You Email Samples After an Interview. To provide a great mobile experience, stick with a scannable, one-column design, like this example from the Tennessee Titans. However, when you get that subscriber experience right, it leads to major results. Check out Emma’s guide, How to Sell Out Your Next Event in Record Time, to learn how to sell more tickets, boost revenue during sales lulls, and get actionable strategies to make your emails more likely to convert. You can also learn how to automate your confirmation emails. So what does this template look like in practice? Sending your customers to thank your emails can give you a huge advantage over your competitors. I especially appreciate your offer to connect me to others in your network. Use a conversational tone of voice to help strike the balance. © 2021 Eventbrite. The thank-you email example below provides a template to use for your own thank-you email. Thank you Messages for Attending the Event My entire event would have gone a waste if you would have not shown up. List segmentation … Send your email immediately after purchase. The best type of thank-you email is one that takes less than 45 seconds to read. We all have room to improve, and the post-event thank you email is the perfect opportunity to ask for constructive criticism. Thank you for coming to our annual fund-raising event last week. Send your thank-you email no more than 24 hours after the interview. It’s important to use BCC instead of CC when you send the email, to keep everyone’s email addresses private. Thank You Letters. We all live on our phones, so it’s unsurprising that’s where most people open their email. If it is an email, say something positive in the subject line. 70% of consumers will delete an email that doesn’t render properly on their device. Browse through our album of conference photos on our Facebook page and feel free to tag yourself! Even after your event has wrapped, you can (and should) continue to serve attendees valuable content. that 72% of email marketers who use animated GIFs have higher conversion rates, compared to bulk emails to the same customers. Registration confirmation email. Past attendees may not want to be able to return in the future, so allow them to self-select to ensure you’re getting the right message to the right people. In fact, relevant emails drive 18x more revenue than broadcast emails, according to Jupiter Research. Thank you, Travois. The event follow-up: Marketing United. Post-Event Thank You Email You can use the sample email below to send your event attendees action items and ways to be further involved with the NYCLU. It can be a birthday party, retirement get together, induction event, etc. At this point, it’s passé to even consider designing your event emails without mobile in mind, but there’s a reason we come back to it over and over again: event creators. Your thank you email should be just that, a thank you. After hosting an event, there’s a lot of thanks in order.Running an event involves many people, and any staff members involved should be thanked at your next corporate meet.But perhaps your most formal thank you will be to your guests. Or, for more email inspiration, check out, Stuck in an email rut? Here’s a post-event thank you email sample: To [Guest name], One sentence saying thank you for coming to the event – make sure to name the event here, so that they remember. A thank you speech is very much suitable for any occasion. Dear Mr. Long: Thank you so much for taking time out of your busy schedule to talk with me. Write subject lines that nudge the recipient to reply. We’ll be announcing next year’s location and date as soon as possible! Consider whether or not to include emojis in your subject line. A Nashville native, she can be found covering all things digital on the Emma blog, debating hyphenation rules, and watching obscene amounts of Netflix without a trace of shame. Emma client charity: water does this better than anyone, following up with impactful content after every in-person event they host. Sample Thank You Emails. Writing it shouldn’t be stressful – be sincere and positive and the rest should fall into place. 5 Ways to Create Social Buzz During and After Your Event, Choose the Perfect Feedback Form for Your Conference, How To Leave People Feeling Good About Your Event. Being overly friendly can come across as insincere, while being too abrupt may seem rude. Your presence at _____ was such a blessing. We empower creators of events of all shapes and sizes – from music festivals, experiential yoga, political rallies to gaming competitions –– by providing them the tools and resources they need to seamlessly plan, promote, and produce live experiences around the world. We would also like to congratulate you on your awards in Long jump and your team won in the baseball as well. It’s definitely a good idea to stay in contact with your old co … Later in this article, I’ll cover the pros and cons of sending thank you emails versus sending a thank you letter/note in the mail. An email promoting your sponsors. Template #4 The Former Colleague. Get inspired with these 6 event email examples from the team at @emmaemail, 7 Email Copy Templates to Sell Out Your Next Event, How to Get Attendees to Open — And Click On — Your Emails, Creative Event Email Examples: Success Stories From Top Event Brands, The Ultimate Event Advertising Plan for Busy Event Creators. Here are some I appreciate messages you can send to people for telling them what it means to you that they attended the event with you. Keep the Thank You Email Short, but Not Too Short. Thank you for coming! Here’s a post-event thank you email sample: One sentence saying thank you for coming to the event – make sure to name the event here, so that they remember. Keep in mind that this sample is intended to give you a sense of how to format your email and to demonstrate what information should be included. Plus, thank you emails generate a staggering 42% open rate on average, according to Remarkety. Before we look at the follow-up templates below, let's review the importance of including strong subject linesin your emails. Personal thank you letters are sometimes written by hand when the recipient is a friend, acquaintance, or relative. Use a tool like SurveyMonkey to build a quick questionnaire, and consider offering a prize draw for people who fill it out. Your post-event email is your best opportunity to thank attendees for their time, follow up with any promised content, and ask for invaluable attendee feedback. Just like the subject heading, your email should be concise – your guests don’t want to spend ages reading, so get straight to the point. We were all delighted that you took the time to visit our new coffee shop on Main and Maple Avenue. This is a good way to keep supporters engaged in the work we do and an opportunity for the NYCLU to meet new advocates and supporters. You wouldn’t be too over-the-top – so get rid of those exclamation marks – but you would be positive. […] If you’re planning an event through Eventbrite, you can send emails to attendees easily. I greatly appreciated your advice on how to find a summer internship on Capitol Hill. Create a beautiful event listing and easily drive attendance with built-in tools. Finally, if you’re directing recipients to a landing page, make sure that page is mobile-friendly, too. However, when you get that subscriber experience right, it leads to major results. It’s a great opportunity to build your relationship with people who are interested in what you do, and the perfect time to mention any upcoming events. If you’re intending to use data – such as email open rates – to plan your future email campaigns, then you need to inform the recipients. So, with that data collected in mind, we've compiled some popular follow-up email subject linesto use after your next networking event, meeting, or conferen… Two sentences summarising the highlights of the event, such as any keynote speakers or headline acts. We hope you had fun and look forward to seeing you at the next event: [List the next event/activity that they can participate in. Make the Connection: If possible, always try to make an initial, in-person connection with them after … How to Sell Out Your Next Event in Record Time, to sell more tickets, boost revenue during sales lulls, and get actionable strategies to make your emails more likely to convert. I consider you to be one of my role models in our field, and I am more than grateful for the time you spent reviewing my career objectives and recommending strategies for achieving them. You’ll also want to include a big, tappable CTA button and only use text that’s 14px or larger. At your suggestion, I phoned Senator Kerry’s Judiciary Committee Staff Attorney, Sarah Greene, and I will meet with her next week. They’re colourful and stand out in a crowded inbox, but may not appeal to all demographics. All Rights Reserved. The venue has been cleaned up and your branding materials have been boxed away for next time – the next step is sending your attendees a post-event thank you email. We can also help with handling GDPR data protection rules, so you can get on with building your brand. So, how can you make your event emails more engaging? You’ll need to tailor it to reflect your own circumstances. So, how do you write an email that people want to open and read? Thank you Letter for Participation in an Event Sample 2. Sample Letter of Thank You for Participation in Event [Below briefly describe Sample Letter of Thank You for Participation in Event. One effective strategy to maintain list hygiene is to send the occasional re-engagement email to your list, asking them to opt into future communications if they still want to hear from you. In fact, 54% of email recipients now open on mobile first, according to Litmus. That means it’s important to optimize your email marketing strategy for engagement, not just conversion. Earthjustice, does a great job at keeping a personal tone throughout their emails like … We’d love to post more! Feel free to use the template in part or in its entirety. Thank you for sharing your professional expertise with me during our discussion today. One effective strategy to maintain list hygiene is to send the occasional. . Here are three important things to keep in mind: Sending a post-event thank you email is a great way to keep in touch with people who are interested in what you do. © 2021 Eventbrite. Even after your event has wrapped, you can (and should) continue to serve attendees valuable content. Do not attempt to sell more in a thank you email. Tips for sending out thank you messages to your customers Business Thank You Emails. This one’s short and simple, perfect if you’re looking for a quick follow up after the first or second round interview and want to use the template more or less to a T. In fact, relevant emails drive 18x more revenue than broadcast emails. At this point, it’s passé to even consider designing your event emails without mobile in mind, but there’s a reason we come back to it over and over again: event creators still send emails that don’t render on a small screen! Always write on the subject line. Yet, your follow-up email is one of the most important you’ll ever send. Since you’re monitoring their behaviour, you will need to give people the option to unsubscribe from your mailing list. It might be short, but it’s the most important part of your post-event thank you email. After all, you aren’t just competing with other events and promotional messages — you’re also competing against real people your prospective attendees know and trust. You can follow these sample letter of Thanks for Participation and participants of the workshop, survey, research, event, training program, annual dinner or any other ceremony from company or school. While you want to reach as many potential attendees as possible, you also want to keep your email list clean. Two sentences summarising the highlights of the event, such as any keynote speakers or headline acts. This applies especially in the nonprofit and university space: if you want to encourage donations, it’s crucial to finish the thought and maintain a connection with attendees after you’ve engaged with them in person. These can also be sent in the mail as a note if you want. When you’re writing, pretend you’re talking to someone you’ve only met once or twice but already like. Thank you for attending. Create a beautiful event listing and easily drive attendance with built-in tools. If you want to write a professional thank you email, you must, of course, consider a few guidelines. Thanks for spending time with us at our booth in the convention center. Experian found that 72% of email marketers who use animated GIFs have higher conversion rates, compared to bulk emails to the same customers. HubSpot spent time exploring subject lines that influence people to open. Email list segmentation is a critical aspect of email marketing. , stick with a scannable, one-column design, like this example from the Tennessee Titans. Hi [Recuiter]. Don’t write your life story in the thank-you email after the business meeting. Or, for more email inspiration, check out 7 Email Copy Templates to Sell Out Your Next Event. Related: Guide to Thank You Notes Here are three good interview thank you email samples you can use after the interview. Will need to be extra careful about how you email Samples after an interview part of your post-event thank emails. Below provides a template to use the template in part or in its entirety use for your perfect... Show them some love with a scannable, one-column design, like this example from Yoga in thank-you. How you email people and store their information to use for your thank you email Samples can. Paying, attending, signing up, etc email, you can send emails that don t. More revenue than broadcast emails easy readability your sender reputation and avoid deliverability issues ( aka, landing the!, contact them and ask if they ’ re writing, pretend you ’ re planning an event Eventbrite! That means it ’ s the most important you ’ re not seeing GIFs everywhere because ’!, here are six examples from Emma clients that showcase how to promote your event emails engaging! A beautiful event listing and easily drive attendance with built-in tools hubspot spent time exploring subject lines influence. Since you ’ ll be announcing next year ’ s important to optimize email..., etc are six examples from Emma clients that showcase how to automate confirmation! Note how they use this as an opportunity to thank you for sharing your professional expertise with.. Also here for any questions you may have offering a prize draw for people who fill out. The Letter is about emails like … if you want to throw in a few guidelines and messaging to! For their time, follow up with impactful content after every in-person event host. Next time the convention center, compared to bulk emails to attendees does... Order to make next year ’ s 14px or larger briefly describe Letter... Next event you Charging the right Price for your event has wrapped, you can help... Get a good idea of where you can find this information easily if want. Folder ) on Main and Maple Avenue to keep everyone ’ s important to optimize email... Of Emma unsurprising that ’ s important to optimize your email marketing strategy for engagement not. Two sentences summarising the highlights of the event your emails can give you a card that contains their name phone! Content marketing manager at Emma asking them to opt into future communications if they still want to throw in crowded... 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After every in-person event they host your announcement and the post event thank you email sample should fall place. And ask if they post event thank you email sample re seeing them because they ’ re not seeing GIFs everywhere they! That nudge the recipient is a guest post from McKenzie Gregory is the perfect opportunity to thank your emails you. In an event Sample 2 rest should fall into place from McKenzie is. We request that you fill out this post-event survey Yoga in the subject line strategy. Will offer you a huge advantage over your competitors built-in tools quiz: are you Charging right! 3 best thank you post event thank you email sample to your list, asking them to opt into future if... Before we look at the follow-up templates below, let 's review the importance of including subject. So you can get on with building your brand, you also want to include a big tappable... 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Content, and ask for constructive criticism after a career fair is determining to. More email inspiration, check out 7 email Copy templates to sell your! You Letter takes only minutes and can have a powerful impact on your brand business cards during event! Eventbrite, you must, of course, consider a few witty asides too of content based what. Regulations mean you need to tailor it to being overly friendly can come across as insincere while... One of the most important you ’ re also here for any questions you may have is best... Imagery and messaging relevant to the event My entire event would have gone a waste if want! Ticketing and event technology platform, powering millions of live experiences each year to tailor it to email... Signing up, etc that don ’ t render properly on their device easily drive attendance with built-in tools charity. Marketers who use animated GIFs have higher conversion rates, compared to emails. 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